Full-lifecycle project controls
Ratio Aucta joins up planning, timesheets, invoicing and Earned Value Management in one workflow — with an AI Project Manager that flags cost and schedule risk early, while the margin is still recoverable.
One connected record from the first estimate to the final invoice — every hour logged feeds the forecast, and every forecast feeds the bill.
Robust Work Breakdown Structure (WBS) creation. Assign budgets, estimate hours, and set your baseline in minutes.
Team members log time directly to WBS items — from desk or phone. Actual Cost (AC) flows straight into the engine.
AI monitors burn rate & efficiency (Cost Performance Index (CPI)). It flags budget risks before they become losses.
Turn tracked hours and EVM progress into professional invoices instantly.
The same live data, seen two ways — what the project needs this week, and what the firm needs this quarter.
The depth behind the lifecycle — grouped by the job it does for you.
Model options, absorb scope change and know your true cost before the work runs away.
Don't just clone projects; branch them. Create parallel "What-If" scenarios (v1, v2, etc.) to compare different margins or resource loads without affecting your baseline.
Scope grows — baselines shouldn't bend. Add approved variations on top of a locked baseline so the original plan stays intact, and the AI Project Manager reads the growth as approved scope change, not a cost overrun.
Calculate Estimate at Completion (EAC) using historical indices for a mathematically accurate forecast of final costs.
Total control over "True Cost." Define tenant-specific overhead multipliers to ensure every project accounts for your unique rent, insurance, and software costs.
Measure real progress, bill on it, keep control of every line, and land it in your accounts without double entry.
Measure where delivery really is, not where it feels. Choose how each task is measured — units complete, weighted milestones, 0/100 or 50/50 rules, or manual %. Fixed-price work earns value only on certified milestones, backed by a claim-and-certify evidence trail.
Generate invoices based on Percent Complete or Milestones Achieved, backed by the audit trail of work performed.
Set it once. Schedule daily, weekly or monthly snapshots in your local timezone — each run records CPI, SPI and EAC for every active project and refreshes the AI Project Manager's assessment, so your performance trends build themselves.
Adjustable billing at your fingertips. Fine-tune exactly what gets billed. Write off non-billable time to keep the client happy — without losing the record of effort in your EAC and CPI calculations.
Link project tasks to Xero account codes, and sync invoicing and clients across platforms — no double entry, no reconciliation headaches.
Book project disbursements and expenses against the right tasks, and pull financial reports that tie cost, revenue, and margin back to every line of work.
Roll performance up across the portfolio, and run the platform the way your firm is organised.
Tag projects by Region, Sector, Business Unit — or any dimension you define — then cross-tab financials and EVM (CPI/SPI) across your whole portfolio to see exactly which part of the business is performing.
Define your own tenant-scoped roles — Senior Engineer, Project Lead, whatever fits — and grant fine-grained permissions across every module, so people see and do exactly what they should.
Real-time visibility into your team capacity. Monitor active seat usage against subscription limits directly from your Mission Control dashboard.
Sophisticated data isolation and custom configuration for every company. Your settings, API keys, and financial rules are yours alone.
Keep completed or dormant work out of the way. Archive projects to free up active project slots while preserving the full record for reporting and audit.
Never stuck. A full how-to guide lives inside the app — step-by-step walkthroughs for every module, from planning and time entry to invoicing, Xero, and the AI Project Manager.
90-day free trial with every feature. No card required.
Marius van Niekerk
Founder, Ratio Aucta
I have a track record of over 30 years, delivering projects across the engineering and asset management sectors for clients ranging from government to private business. That experience taught me that most projects face the same challenges: complex requirements, tight delivery timeframes, and constant pressure to understand exactly where delivery and profitability really stand.
For any firm delivering services, the challenge is to track progress and profitability as the work unfolds. Yet too often there's simply no time, and spreadsheets, documents and accounting systems are siloed, disconnected from one another. This create bottlenecks and inefficiencies that quietly cost you on the bottom line. Ratio Aucta (R/A) joins it all up — project scoping and costing, timesheets, progress monitoring, advanced invoicing and reporting, linked straight to your accounting system.
We built R/A to include an AI project manager to continually monitor and report on each project's schedule and cost performance, using the delivery performance and project and task scope definitions. The mission is clear: enhance project delivery and profitability by flagging the moment the metrics start to wander off track — and suggesting actions for recovery. The AI stays in the background, in an advisory and monitoring role, leaving the final call on what to do to the project manager. And when you're running a large project portfolio with limited time, you need to focus where it counts — R/A quietly points you to where your attention delivers the maximum impact.